Many fresh graduates get into a fix after sending out a job application, not knowing what to do next. They ask questions like “how do I ensure that the company doesn’t forget about my application”? “What can I do to ensure that the company goes through my application”? Such questions arise because, it is very likely that a lot of persons have applied for the same job position. This is where the need for a Freshers Follow-up Email Templates comes in.
The wise thing to do after sending out a job application, is to follow up on your application. As a result of the numerous options available to employers, you’ll stand a better chance if you succeed in putting your name on the mind of an employer. Getting the employer to notice your application would definitely affect the final decision. Your name would be amongst the first options to be considered. Basically, following-up on your job application will show a hiring manager your level of seriousness, and this could positively hasten their decision-making process.
This post would be revealing some Freshers Follow-up Email Templates which would guide you as a fresher, on how to do a job application follow up. This post “8 TIPS ON HOW TO FOLLOW-UP ON A JOB APPLICATION” would be of much benefit to you.
What you’ll get from this post:
- Definition of follow-up email.
- Types of follow-up email.
- 10 freshers follow-up email templates and examples.
- Follow-up email template after a physical discussion with a hiring manager.
- Job application follow-up email template.
- After a career fair follow-up email template.
- Post-informal interview follow-up email template.
- After an interview follow-up email template.
- Social media manager follow-up email example.
- Front-end developer follow-up email example.
- How to write an interview follow-up email.
- How to write a job application follow-up email.
What is a Follow-up Email?
A job follow-up email is a message you send to a potential employer to support your application. It serves as a reminder to the hiring manager and shows your seriousness. Beyond this, it conveys your passion to work with the organization.
Tip: Sending a follow-up email doesn’t mean that you are desperate, it shows eagerness and interest in a particular organization.
www.thefasthire.org
Types of Follow-Up Emails
- Job Application Follow-up email: This type of mail is sent some days or weeks after applying for a job.
- Interview follow-up email: Sent to your interviewer(s) immediately after an interview.
- Interview status follow-up email: This is the mail you send a few days or weeks after an interview and you’ve not received any feedback.
- Check-in email: This is used to stay in touch for networking purposes.
Tip: You don’t need to send multiple follow-up emails. A “thank you” note after your interview is enough to register your interest and expresses your enthusiasm for the job.
www.thefasthire.org
Before composing any of these emails, check this post on “Email Etiquettes That Every Professional Should Know” to ensure you’re doing things the right way.
10 Freshers Follow-up Email Templates
Template 1
Use this after you’ve had a physical discussion with a hiring manager.
Outline:
- Subject Line
- Open your first paragraph with a “thank you”
- Talk about your interests, goals, and experience.
- Set yourself apart from other candidates
- End with your email signature and contact information.
Example: See the picture below.
Credit: www.indeedcareerguide.com:
Template 2
Job Application Follow-up Mail: Sent after a job application. Use this when expecting an interview invitation.
Outline:
- Use a clear subject line.
- Be polite and humble in the body of your message.
- Say you’re still interested and reiterate why you’re the perfect fit.
- Keep the resume follow-up email short.
Example:
Subject line: Following up on a Job Application for Marketer
Hello Mr. James,
Last week, I applied for the position of a Marketer. I would like to kindly ask if you could provide me with your decision timeline.
Joining your team will be a big transition in my professional career. I wish to leverage my marketing skills, knowledge, and experience to help drive more sales for the company.
Please let me know if you need any more details about my application. I look forward to speaking with you and sharing my ideas on how to help you with your upcoming challenges.
Kind regards,
Mercy Ojo
<<email signature>>
<<LinkedIn profile>>
Credit; www.zety.com/blog
Template 3
If you’ve met with a recruiter (at an event or career fair), and decide to follow-up on your conversation, then use this template.
Outline:
- Subject line
- Introduction (name and who you are)
- Appreciation for the previous opportunity to interact with the recruiter.
- Indicate your interest in the job.
- State your qualifications, skills, and experience.
- Reference your CV/Resume
- Indicate that you’re open to providing further information
- Sign out (name and signature)
Example:
Subject line: Administrative Officer Job Opening.
My name is Chioma Nobis, I am a recent graduate of economics. We met yesterday at the Fasthire recruiting event. I want to thank you again for sharing your experience at Fasthire Corporation with me, and for providing me with information about the openings for graduate interns.
Hearing about the fast-paced unique characteristic culture made me excited to further explore opportunities with the team at Fasthire. I appreciate your time and advice.
I attached my resume for reference and a few of the projects I mentioned to you as well. Please let me know if there’s anything else you need on my end. I look forward to talking again soon.
Sincerely,
Chioma Nobis.
<<email signature>>
See also: “HOW TO WRITE A CV (CURRICULUM VITAE)“
Template 4
Post-informal Interview Follow-up Email template: After having an informal interview with an employer, you can use this template to follow-up on your conversation.
Note: Informal means that you discussed with the employer or hiring manager (either physically or virtually). It must not necessarily be on corporate grounds.
Outline:
- Subject line
- Salutation. Include the interviewer’s first name
- Refer back to the interview
- Indicate that you’re still interested in the job
- Do a brief reminder of your skills
- Request for another meeting with the interviewer
- Politely state that you’re expecting feedback.
- Email signature.
Example:
Subject line: Sales Representative Job Check-Up
Hi Mr. Bill,
It has been 7 days since we last spoke about the sales representative job. At the time, you mentioned you were looking for a hard-working, organized salesperson.
I’m still very interested in working with your team at Nobel stores, and I would love to prove to you that I not only meet those qualifications but exceed them.
My specific characteristics are just a few of the qualities that define me. Perhaps we could meet again to chat more about how I can help your team achieve its objectives.
I understand if the position has already been filled, but I want to reiterate my enthusiasm for working with such an incredible group of people at Nobel stores.
If the role is no longer available, would you mind providing feedback on what I can improve upon in the future? And if you’re ever looking for any help, please don’t hesitate to reach out. Thank you for your time.
<<Signature>>
Tip: You don’t always have to include your full name to your mails if you have an email signature.
www.thefasthire.org
What is email signature, and how to create an attractive email signature?
Template 5
Subject Line: Following up on Social Media Manager application
Hi Ms. Jennifer,
I hope all is well. I know how busy you probably are, but I recently applied for the Social Media Manager position and wanted to check in on your decision timeline. I’m excited about the opportunity to join Honeybee events and help manage and grow your social media channels with the digital marketing team.
Please let me know if it would be helpful for me to provide any additional information as you move on to the next stage in the hiring process.
I look forward to hearing from you,
John.
<<email signature>>
Credit: www.themuse.com
Template 6
Subject: Following up on Front-End Developer application
Hi Sam,
I hope you’re having a great week. You may probably be busy, but I recently applied to the Front-End Developer position. The opportunity to join Blue Green Ltd and help build out the functionality of your website is of great interest to me. I just wanted to check in about your hiring timeline for the position.
Please let me know if there’s any other information I can provide as you move to the next stage in the hiring process.
I look forward to hearing from you,
Elena.
Credit; www.themuse.com
Template 7
Dear John Dewey,
I recently applied for the position of a receptionist at Blu hospital. I’m sure you all are very busy reviewing applicants, but I wanted to touch base to make sure it got to you, and see if you had any updates on your decision timeline. I’m still very excited about the position and would love the chance to talk more with your team about how my background as a receptionist would allow me to help your company.
I’ve attached my application materials to make it easy for you to find. Please let me know if you need any additional information. I look forward to hearing from you.
Best,
Mary.
Credit;https://www.glassdoor.com/blog/follow-up-template/
Template 8
Dear Ms./Mr. [insert name]
I submitted a letter of application along with my resume earlier this month for the position of [insert position name]. To date, I have not heard back from your office. I would like to confirm receipt of my application and reiterate my interest in the job.
I am very interested in working at [insert company name] and believe my experience and skills would be beneficial to the company. In particular, my [x number of years] experience as a [insert role] would make me a good fit for this position.
Please let me know if you require any further information. I can be reached at [insert contact details]. I look forward to hearing from you.
Thank you for your consideration.
Best Regards,
[Insert name]
Template 9
Follow-up Email Template for Freshers after an interview without feedback: Use this template if you have waited for 1-2 weeks after an interview without getting any update/feedback from the hiring manager.
Hi, (Insert name)
I wanted to follow up to see if there have been any updates regarding the (JOB TITLE) position that I had interviewed for on (DATE). I’m still very interested based on what I heard in the interview and I’m excited to hear about the next steps, so any information you can share on your end would be great. Thanks.
(Name of sender)
Credit: www.cleveland.org
Template 10
Freshers Follow-up Email Template after an interview without feedback: Use this template if you didn’t send a “Thank You” note after your interview.
Hi, (Insert name)
Thank you for taking the time to interview me on (DATE), I enjoyed learning about the (JOB TITLE) position and wanted to follow up to see if any progress has been made in terms of a decision. The role sounds like a great opportunity based on what I’ve learned so far, and I’m looking forward to getting feedback when you have a chance. Thanks.
Best regards,
(Name of sender).
Credit: www.cleveland.org
There you have it; 10 Freshers Follow-up Email Templates with Examples.
How to Write a Follow-Up Email After an Interview
On www.blog.hotspot.com, Kristen Baker, a marketing manager, came up with a guide on how to compose a post-interview follow-up email. It goes thus:
- Strong subject line
- Introduction using the recipient’s name (e.g. “Hi [Name],”)
- Specific discussion points and details from the interview or meeting
- Reasons why you’re qualified and the right fit for the position
- Expression of an even deeper interest in the opportunity now that you had the interview/ meeting
- Gratitude for the interviewer’s time and consideration
- A question to ask if the recipient needs anything else from you in the meantime
- Signature (email signature)
Job Application Status Follow-Up Email
A job application status follow-up email has to do with an applicant, checking to know his fate after sending a job application.
For hiring managers, the process of assessing job applications and interviewing applicants is tedious. They could end up losing sight of some applicants or not even going through some applications at all. The smart thing for an applicant to do is a follow-up on the job application to ensure that he is not being ignored.
Example of job application status follow-up email.
Dear Mr./Ms. [Recruiter or Hiring Manager],
Following up for the position of [position name], I’d like to inquire about the progress of your hiring decision and the status of my job application. I am very eager to work with your company.
Kindly let me know if there’s anything else I can forward along to make your hiring decision easier.
Thanks for your time, I look forward to getting feedback from you.
Sincerely,
(Your Name)
(email signature)
Inspired By: Richard Moy, The Daily Muse
Conclusion:
In sending follow-up emails generally, the following tips would help:
- Keep the email friendly, but formal.
- A company might just not be interested in you, don’t push it unnecessarily.
- Do not for any reason, send a follow-up email more than twice. Nobody enjoys being pestered.
Having seen some Freshers Follow-up Email Templates with Examples, it is expected that you now know what to do after sending out your job application.
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