Executive Assistant to the Board/Office Manager

Leeds, England

Job Overview

About the role

We are looking for an experienced Executive Assistant to work with our newly formed Executive Board, as part of our wider commercial team . You’ll work closely and collaboratively with the company directors, our Board of Trustees, and our HR team.

You will be the diary manager for the Managing Director. This includes arranging travel and coordinating and supporting meetings for them. You will also support the wider executive board members with preparation and support for meetings.

You will provide high quality support to the executive and trust boards including making practical arrangements for meetings, maintaining a forward plan of agenda items, liaising with the chair to prepare agendas and issuing accurate minutes following the meetings.

As part of your role you will ensure that actions from meetings and followed up by the appropriate team member and take ownership and management of any governance issues; following up or taking any remedial actions if required.

You will help manage our office Headquarters in Leeds, with the potential to support the commercial team with additional office spaces around the country. You will be responsible for liaising with cleaners, coordinating with the building management and addressing health and safety needs.

You will be required to travel twice monthly to London to meet with the Executive Board, Managing Director and wider commercial operations team. You will be required to attend in-person meetings with these groups and build and maintain working relationships across the organisation.

About us

dxw works with the public and third sectors to create services and products that improve lives.

We’ve been around since 2008 and worked on lots of projects that have made a real difference – things like helping to track aid spending and looking at how to improve digital collaboration between local authorities.

dxw is employee-owned and staff have an important voice in the direction of the company. People – the people who work at dxw, our clients, and the people we create services for – are at the forefront of what we do.

We want our teams to be as diverse as possible and to create an environment where everyone feels included and can be themselves. We work flexibly and always look to find ways we can meet different needs. You will have the opportunity to be involved in different areas of the business, including company initiatives such as diversity and inclusion and the earth group.

About you

You have strong administration and business operations capabilities including excellent verbal and written communication skills. You have experience in managing appointment schedules, researching and preparing important documentation, organising travel arrangements and managing emails on behalf of a Board member.

You like meeting new people and working as part of a wider team, but also enjoy solving problems and taking the lead on your own projects and your professional development. You are comfortable working with senior client stakeholders, as well as internally managing different expectations across a wide range of seniority.

You will have experience in supporting an executive and or trust board, including proven experience in taking and issuing accurate minutes.

You have experience in high pressure environments and have the ability to remain calm and handle multiple competing priorities at the same time and with discretion.

Some experience of managing office environments would be helpful but is not essential.

You want to develop your career within the digital sector.

Join us!

The role would suit someone based in the Leeds area. Some remote working is possible but regular travel to our Leeds HQ to support the team will be involved and the additional monthly travel to London.

You can learn more about dxw, how we work and what matters to us on our website www.dxw.com and by reading our playbook.

Our public sector work means that appointments will be made subject to a background check and you must be located and eligible to work in the UK at the point of application. Unfortunately we are currently unable to offer visa sponsorship.

Job Types: Full-time, Part-time, Permanent

Salary: £38,999.00-£45,000.00 per year


  • Company pension
  • Cycle to work scheme
  • Flexible schedule
  • Sick pay
  • Work from home


  • Monday to Friday

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