International Payments Specialist

Job Description

This role presents a unique chance to take the reins of the pay process, oversee month-end procedures, and lend a hand in project budget tracking. The successful candidate will have the opportunity to interact with multiple stakeholders within the business, ensuring smooth financial operations. This role also paves the way for genuine growth opportunities into an Assistant Accountant role.

Our client is a forward-thinking company that values continuous learning and knowledge expansion. They are committed to creating an environment where employees can thrive and grow professionally. They believe in fostering a culture of continuous improvement within the company and encourage their employees to stay current in their area of finance and work to expand their breadth of technical knowledge through self-study and other initiatives.

What you’ll do:

As an International Payments Specialist, you will play a pivotal role in managing various aspects of our client’s finance operations. Your responsibilities will span across pay process management, month-end procedures, project management office support, bank reconciliation, supplier management, payroll processing, stakeholder engagement, process review and improvement. You will be expected to communicate effectively with various internal stakeholders to ensure smooth financial operations. Your ability to adapt quickly to changing priorities will be key in this fast-paced environment.

• Take charge of the pay process, including processing a high volume of invoices in various foreign currencies and matching invoices to purchase orders where relevant.
• Verify transaction information, schedule and prepare disbursements, and obtain payment authorisation according to the approval matrix.
• Assist the Financial Accountant with month-end procedures and general ledger (GL) management, ensuring accurate and timely financial reporting.
• Work closely with the Project Management Office by ensuring that invoices are processed promptly and support project budget tracking.
• Reconcile bank transactions, including credit card transactions, within agreed time frames to maintain accurate financial records.
• Support the new supplier setup and process master data information, including completing supplier forms.
• Support the payroll process, collaborating with Datacom Easipay, and Gusto.
• Interact with multiple stakeholders within the business to ensure seamless financial operations, including but not limited to ensuring payments are approved internally in time for payment.
• Review existing processes, policies, and systems to ensure they are fit-for-purpose and scalable.
• Communicate roadblocks and resource constraints to the manager to ensure timely resolution and efficient workflow.

What you bring:

The ideal International Payments Specialist will bring a wealth of experience in accounts payable or a related financial role. You will have at least 3 years of relevant experience, including processing invoices in multiple foreign currencies. Your familiarity with NetSuite and/or MS Dynamics will be highly beneficial. Experience with the financial aspects of manufacturing or plant operations is desirable, as is knowledge of working with overseas jurisdictions. Your strong analytical skills, excellent communication abilities, and exceptional organisational skills will set you apart.

• Strong analytical skills with a solution-oriented mindset.
• Excellent written and verbal communication skills; able to effectively communicate with internal and external stakeholders.
• Excellent time management and organisational skills, with the ability to manage multiple tasks and meet deadlines.
• High level of accuracy and attention to detail in processing financial transactions and maintaining records.
• Proficiency in financial software and ERP systems (e.g., NetSuite, MS Dynamics) and advanced Excel skills.
• Exceptional cross-collaboration skills, with the ability to work effectively with finance, operations, and other departments.
• Ability to adapt to changing priorities and work in a fast-paced environment; ensuring all deadlines are adhered to.
• A proactive and self-motivated approach to work, with a practical “can-do” attitude.

How to apply? If this opportunity sounds like it might be the right fit for you, please don’t hesitate to get in touch via the information below, or apply directly (no cover-letter needed)

Consultant – Fayez Khan – fayez.khan@robertwalters.co.nz

Candidate Manager – Georgia Waters – georgia.waters@robertwalters.co.nz

Robert Walters endeavours to review all applications in a maximum of five working days. If you have not received correspondence within this timeframe please do not hesitate to contact Fayez Khan on 09-374 7300.