Executive Assistant
Job Description
This role will provide an exceptional level of personal support Poland Head of Managed Services, taking responsibility and ownership for a wide variety of administrative and supportive tasks, working with a high level of autonomy and initiative to ensure the maximum efficiency of the business area and executive role it supports.
The ability to anticipate needs, think critically and offer solutions to problems is crucial to this role. You will constantly be one step ahead, with excellent organization skills and considerable attention to detail. A high level of professional and personal confidentiality and discretion will be essential.
DISCOVER your opportunity
What will your essential responsibilities include?
· Managing Poland Head of Managed Services agenda incl handling travel arrangements and expense management.
· Supporting other Poland Managed Services senior leaders in managing key travel arrangements.
· Organizing and keeping notes for key meetings incl weekly senior management meetings and Town Halls.
· Managing PO/invoice flows for Poland Managed Services level activities.
· Managing effective and efficient Poland Managed Services communication including presentation decks.
· Organizing key stakeholder visits, agenda, logistics, ensuring positive experience.
· Supporting Poland Managed Services events both internal and external.
· Demonstrating continuous improvement mindset and initiatives.
· Engaging in ad hoc activities and relevant projects.
You will report to Poland Head of Managed Services.
SHARE your talent
SHARE your talent
We’re looking for someone who has these abilities and skills:
Required Skills and Abilities:
· Excellent organizational and analytical skills, attention to details.
· Learning and Agile mindset.
· Able to cope with multiple tools incl. Microsoft especially Power Point and Excel.
· Good communication both written and spoken.
· Empathetic and proactive, ability to execute and follow up.
· Hands-on however able to coordinate and empower others as needed, team worker.
· Understand project management principles.
· Able to work under time pressure and drive change.
· Continuous improvement mindset, able to challenge status-quo.
· High ethical standards and compliance.
Why worth applying:
The role is more than standard Executive Assistant job. On top of core administrative tasks you’ll be part of the broader team which makes visible impact at the Poland Managed Services level and beyond. Routine activities will be mixed with ad hoc and project related work. It offers high exposure to senior stakeholders and continuous development dependent on ability and skills of the candidate. Successful candidate will get very interesting career growth opportunity within the company.
FIND your future
AXA XL, the P&C and specialty risk division of AXA, is known for solving complex risks. For mid-sized companies, multinationals and even some inspirational individuals we don’t just provide re/insurance, we reinvent it.
How? By combining a comprehensive and efficient capital platform, data-driven insights, leading technology, and the best talent in an agile and inclusive workspace, empowered to deliver top client service across all our lines of business − property, casualty, professional, financial lines and specialty.
With an innovative and flexible approach to risk solutions, we partner with those who move the world forward.
Learn more at axaxl.com
AXA XL is committed to equal employment opportunity and will consider applicants regardless of gender, sexual orientation, age, ethnicity and origins, marital status, religion, disability, or any other protected characteristic.
At AXA XL, we know that an inclusive culture and a diverse workforce enable business growth and are critical to our success. That’s why we have made a strategic commitment to attract, develop, advance and retain the most diverse workforce possible, and create an inclusive culture where everyone can bring their full selves to work and can reach their highest potential. It’s about helping one another — and our business — to move forward and succeed.
- Five Business Resource Groups focused on gender, LGBTQ+, ethnicity and origins, disability and inclusion with 20 Chapters around the globe
- Robust support for Flexible Working Arrangements
- Enhanced family friendly leave benefits
- Named to the Diversity Best Practices Index
- Signatory to the UK Women in Finance Charter
Learn more at axaxl.com/about-us/inclusion-and-diversity. AXA XL is an Equal Opportunity Employer.
Sustainability
At AXA XL, Sustainability is integral to our business strategy. In an ever-changing world, AXA XL protects what matters most for our clients and communities. We know that sustainability is at the root of a more resilient future. Our 2023-26 Sustainability strategy, called “Roots of resilience”, focuses on protecting natural ecosystems, addressing climate change, and embedding sustainable practices across our operations.
Our Pillars:
- Valuing nature: How we impact nature affects how nature impacts us. Resilient ecosystems – the foundation of a sustainable planet and society – are essential to our future. We’re committed to protecting and restoring nature – from mangrove forests to the bees in our backyard – by increasing biodiversity awareness and inspiring clients and colleagues to put nature at the heart of their plans.
- Addressing climate change: The effects of a changing climate are far reaching and significant. Unpredictable weather, increasing temperatures, and rising sea levels cause both social inequalities and environmental disruption. We’re building a net zero strategy, developing insurance products and services, and mobilizing to advance thought leadership and investment in societal-led solutions.
- Integrating ESG: All companies have a role to play in building a more resilient future. Incorporating ESG considerations into our internal processes and practices builds resilience from the roots of our business. We’re training our colleagues, engaging our external partners, and evolving our sustainability governance and reporting.
- AXA Hearts in Action: We have established volunteering and charitable giving programs to help colleagues support causes that matter most to them, known as AXA XL’s “Hearts in Action” programs. These include our Matching Gifts program, Volunteering Leave, and our annual volunteering day – the Global Day of Giving.
For more information, please see axaxl.com/sustainability
AXA XL is an Equal Opportunity Employer.
Location
:PL-PL-Wroclaw
Work Locations
:
PL Wroclaw Pegaz Building
Kazimierza Wilekiego no. 3 3rd & 4th Floor
Wroclaw 50-077
Job Field
:Finance
Schedule
:Full-time
Job Type
:Standard
