If you’re a job seeker and you’ve been applying for jobs with the body of the mail empty, you’ve been doing the wrong thing. On the other hand, if you’re a job seeker about to start your job application process, then this article will teach you how to email a job application.
Job hunting can be an emotional process; more, if you are a fresh graduate seeking employment into an entry-level position. The time, energy, commitment, and emotion that is invested into a job hunt process is enough to cause any heartbreak if they get rejected. Hence, to avoid rejections from hiring managers, you have to ensure you are doing everything right. This post will guide you on what to do, and we are also available to provide further support to you if you reach out to us. See latest vacancies on our website.
Our previous contents showed you how to compose a CV and how to write a cover letter. If you haven’t read them, this is a good opportunity to do so before you learn how to write an email for a job application to a hiring manager. Don’t forget to leave a comment or contact us via our social accounts for further assistance (see social links at the bottom of the page).
Let’s begin…
Notice: If you don’t feel like reading or need additional visual illustration, here’s a video on “How to Send a Job Application Via Email”. Samples for fresh graduate, mid-level, and senior professional included.
Things to Put in Place to Have a Successful Job Hunt
A successful job hunt is determined by doing the right things with you;
- CV and Cover Letter
- LinkedIn Profile: Ensure your profile is optimized to show your experience or alignment for the job role you’re going for.
- Job application email : Application email and follow-up email after an interview is important.
- Interviews: If you’re not good with interviews, ensure to get interview coaching or guidance. You can send us a message and get free 30 minutes preparation.
- Networking: Connect with the right person in the right places and build relationships that would help your growth. If you’re amongst those that don’t know much about networking, ensure you see this video on effective networking interview with Chibunna Ogbonna the author of Crazy Successful Events.
7 Major Parts of Your Job Application Email You Should Take Seriously
- Your Email Address
- The Mail Subject
- Address/Salutation
- Body of Mail
- Email Close
- Your Unique Signature
- Attachments
1. Your Professional Email Address
You understand that you are applying for a career opportunity and not just sending a random message to your college buddy, right? You should always keep this in mind anytime you want to apply for a job using your mail.
Why should you always keep this in your mind?
Because everything you do with your email will flow properly when you maintain this understanding. Focus on the fact that your language and presentation has to be official at all times.
Avoid using the email you created as a teenager to send your job application. You don’t want a recruiter receiving an application from jaz2roy@yahoo.com (For fun; that used to be my teenage mail). Always use a professional email address.
What is a Professional Email Address for Job Application?
A professional email address is usually a combination of your name and surname i.e. name.surname@gmail.com, namesurname@gmail.com, etc.
Note:
Fasthire Services
- Ensure the mail you are using to apply for the job is the same as the mail you have on your job application (CV+ Cover Letter)
- Your mail should be accessible from your mobile device. In case you receive a reply from the hiring manager, you’ll receive the notification.
2. Subject: How to Write Email Subject for Job Application
A. When a format is provided by the company: Most times, the job vacancy states clearly what you should use as the subject of the mail. If the subject of the email is already provided by the recruiter, stick with the provided format.
The figure below shows a job vacancy with a clear description of what should be used as the email subject. In a situation like the one below, your email subject should be “Content Writer Application” without the quotations though. Nothing else should be added or removed, stick with what the company instructed.
B. When a format is not provided by the hiring company: For scenarios where the job vacancy didn’t state what the mail subject should be, this is how to write a job application subject (don’t include the quotation marks).
- “Your name + surname” Application for the “Vacant Position” e.g Richard Okiasi’s Application for the Position of Business Administrator
- “Job Title” Application – “Your Name and Surname” e.g Business Administrator Application- Richard Okiasi
- “RE: Vacant Role”- “Name and surname” Application e.g RE: Business Administrator- Richard Okiasi’s Application
- “Application for the Vacant Role of + Role” e.g Application for the Vacant Role of Content Manager
How Do You Send a Job Application to Multiple Emails?
Some job openings may provide more than one email for application, what you can do is to use the first mail as the main address then copy the other addresses using the email CC section (learn more about how to use the email CC and BCC). For instance, if a job vacancy instructs applicants to send their applications to firstemaildotcom and secondemaildotcom, the image below shows how such a situation can be managed.
3. Salutation
Always maintain a professional tone all through your email. Saying “Hi” as your salutation might come off disrespectful especially because you don’t know who’s behind the other screen reading your mail You don’t know how the person at the other end of the mail will interpret this gesture. Hence, it is best for you to maintain a formal voice.
Best Salutations for a Job Application Email:
- Greetings
- Dear Hiring Manager
- Dear Sir/Madam
- Dear Mr. Richard (If you know the hiring manager’s name)
In some cases, you can write your salutation with the recruiter’s name. But, the big question will then be; how can you realize the exact name of the hiring manager? Well, not to worry, that’s what we’d cover in the next section, keep reading.
How Can You Figure Out the Name of the Hiring Manager For a Vacancy?
There are a few ways that you can uncover the real name of the hiring manager or recruiter for a vacancy. One of the ways to identify the name of a hiring manager for a vacancy is to check on LinkedIn.
LinkedIn users have the advantage to see who posted a vacancy so far that vacancy is also listed on LinkedIn. If you’re a LinkedIn user, LinkedIn usually indicates the name of the hiring manager that posted a vacancy on their platform. Here are some more advantages of using LinkedIn for job search.
B. The other way is to look at the email address provided for application. If it carries the official email of a staff, that staff is most likely the hiring manager. For instance, if you see a vacancy where you were instructed to send your application to Newmankerry@thecompanydotcom, then most likely, Newman Kerry is the hiring manager or recruiter in charge of that listing.
In a scenario like this, you can address your application with the name on the email e.g. “ Dear Ms. Newman“
4. Body of Mail: How to Write the Body of a Mail for a Job Application
I advise that the body of your mail should not exceed three (3) or four (4) paragraphs. Three (3) paragraphs should be enough to cover whatever you want to say.
Remember; your CV and cover letter already contain most of the things you could say about yourself with the body of the mail. The idea is to make sure that you don’t leave the body of your mail empty.
Rather, you want to use it as an opportunity to put your foot forward by making a good introduction of yourself and what you can offer. Hence don’t write a novel and expect the hiring manager to read it.
i. First Paragraph
In your first paragraph, you need to say why you are sending the mail. The hiring manager is busy and has a lot of other applications to attend. Go straight to the point.
E.g:
1. I am applying for the vacant position of project manager at Fasthire Services.
2. I wish to use this medium to apply for the vacant position of project manager at Fasthire Services.
3. I am putting forward my application for the position of Administrative Assistant in XYZ Company.
ii. Second Paragraph
This is where you state the skill sets that you have that will make you offer a valuable contribution to the vacant role. Past work experience that aligns with the current role you are applying for, can be mentioned in this paragraph.
If you were recommended by someone working in the company, this is the place to mention it, or if you are working as contract staff and you’re applying for a permanent role, the second paragraph is a suitable place to say that.
iii. Third Paragraph
This paragraph is left for closing remarks i.e. the value you think you can offer the organization, a request for feedback, etc.
5. Closing Salutation: How to Write the Closing Remarks for Your Job Email
Stick with your formal voice when closing your job application.
End your job application email with words like;
Fasthire Services
- Kind Regards
- Regards
- Sincerely
- Yours faithfully
See Also: How to Answer Interview Questions Confidently
Don’t end your job application mail with;
Fasthire Services
- Good Luck
- Have a Nice Day
- Cheers and
- Best Wishes
6. Your Unique Signature
Since you can’t imprint your signature as you do in a paper application, you can rather imprint a digital replica of your handwritten signature. Your unique signature is a combination of your name, address, phone number. Your unique signature gives you authenticity, and branding, and provides options for your recruiter to contact you or find out more about you. It could also include links to your online platforms (website, blog, social media handles, etc).
Examples of Email Signature:
7. Attachments
At the end of your mail, double-check the contents to be sure you attached the right documents (CV, Cover letter, etc). You don’t want to send your well-crated mail without the accompanying documents.
3 Samples: What to Write in a Job Application Email?
Entry Level Email for Job Application Sample
Email Subject: Richard Okiasi’s Application for Project Manager
Dear Hiring Manager,
This is a response to your call for application from qualified candidates for the vacant position of Assistant Project Manager at Fasthire Services.
I have just completed my National Service (NYSC), and I am available for employment in and out of the country. I am skilled in [add your first major skill that is relevant to the position], [second skill], [third skill].
My skills and educational background will provide the needed knowledge to make an immediate contribution to your company.
I look forward to meeting you to discuss more about my professional background and the solutions I offer.
Kind Regards,
Richard Okiasi
linkedin.com/in/richardokiasi
Attachments:
Richard-Okiasi’s-CV-for-position-of-Project-Manager.pdf
Richard-Okiasi’s-Cover-Letter-for-position-of-Project-Manager.pdf
Entry Level Email for Job Application Sample 2
Email Subject: [Your Name- Position You are Applying for, Job Reference number (if any)]
Dear Mr./Mrs. [Hiring Manager’s Name]
I was recommended for the position of Biological Laboratory Scientist by Dr. Teslim the head of research in Abaddon Corp. He took notice of my published thesis on blood infusion in toddlers and has ever since provided me with the necessary mentorship and training in biological research.
I am a fresh graduate with a Bachelor of Science degree in Biology from the University of Port-Harcourt. I have a keen interest in human biology and it drives my pursuit for a career in biological sciences.
Securing a career position in a renowned company like Abaddon Corp. will be a good start to my professional career. I have included my cover letter, resume, and certifications for your perusal and consideration.
I would appreciate an opportunity to meet you personally to talk to you regarding the amazing opportunity in your company and how I can fit in. I hope to hear back from you soon.
Sincerely,
[Your Name]
[Unique Signature (if any)]
Attachments:
Mid Level Professional Email for Job Application Samples
Email Subject: Resume and Cover Letter for Your Consideration
Dear Hiring Manager,
I am applying for the position of Property Attorney at Indijo. Your job description and requirement matches my career experience, and I know that I will be a valuable addition to your organization.
My most recent career position as Property Attorney with J.J Brothers saw me handle several real estate projects for top real estate firms like Realers Nigeria Limited, iHomes incorporated, and Lagos Lands Limited. These experiences have provided me with the requisite exposure for this position.
Kindly find attached my resume, cover letter, and certificates for your consideration. I look forward to hearing from you.
Kind Regards,
Sincerely,
[Your Name]
[Unique Signature (if any)]
Attachments:
How We Can Help You in Your Job Search
There are many factors that come together to ensures that a job applicant gets accepted. Fasthire will help you get the best from your job search efforts and your career in total. We can help you prepare your application documents, optimize your LinkedIn profile, prepare for interviews, as well as give you career counselling. You can send us a message on any of our social media handles if you want us to review the job application email that you developed for FREE. Use any of the social links below to reach us. Ensure you’re following us, use the word “Free Job Application Email Review“.
You can always leave a comment below if you want us to review your job application email, use the keyword “Job Application Email Review“.
