10 Freshers Follow-up Email Templates (+Examples)

After submitting a job application, many fresh graduates find themselves in a bind and unsure of what to do next. “How do I ensure that the company doesn’t forget about my application?” is one of the issues they ask. “What can I do to ensure that the company goes through my application”? These types of queries come up because there’s a good chance that several others have applied for the same job. This is where the requirement for Follow-up Email Templates for Freshers arises.

Following up on your application is a smart move after submitting a job application. Because employers have so many possibilities, you will have a greater chance of being considered if you can get your name in front of them. Getting the employer to become aware of your application would undoubtedly influence the choice. One of the first names to be taken into consideration would be yours. Essentially, a hiring manager will see that you take your application seriously if you follow up, which may expedite their decision-making process.

This article will provide you with several Fresher’s Follow-up Email Templates to help you, as a new applicant, in following up on job applications. You might greatly benefit from reading this post, “8 TIPS ON HOW TO FOLLOW-UP ON A JOB APPLICATION”.

What is a Follow-up Email?

A job follow-up email is a message you send to a potential employer to support your application. It serves as a reminder to the hiring manager and shows your seriousness. Beyond this, it conveys your passion for working with the organization.

Tip: Sending a follow-up email doesn’t mean that you are desperate, it shows eagerness and interest in a particular organization.

www.thefasthire.org

Types Of Follow-Up Emails

1. Job Application Follow-up email: This type of mail is sent some days or weeks after applying for a job.
2. Interview follow-up email: Sent to your interviewer(s) immediately after an interview.
3. Interview status follow-up email: This is the mail you send a few days or weeks after an interview and you’ve not received any feedback.
4. Check-in email: This is used to stay in touch for networking purposes.

Tip: You don’t need to send multiple follow-up emails. A “thank you” note after your interview is enough to register your interest and expresses your enthusiasm for the job.

www.thefasthire.org

Note: Before composing any of these emails, check this post on “Email Etiquettes That Every Professional Should Know” to ensure you’re doing things the right way.

10 Freshers Follow-up Email Templates

Template 1

Use this after you’ve had a physical discussion with a hiring manager.

Outline:

• Subject Line
• Open your first paragraph with a “thank you”
• Talk about your interests, goals, and experience.
• Set yourself apart from other candidates
• End with your email signature and contact information.

Example: See the picture below.

Template 2

Job Application Follow-up Mail: Sent after a job application. Use this when expecting an interview invitation.

Outline:

• Use a clear subject line.
• Be polite and humble in the body of your message.
• Say you’re still interested and reiterate why you’re the perfect fit.
• Keep the resume follow-up email short.

Example:

Subject line: Following up on a Job Application for a Marketer

Hello Mr. James,

Last week, I applied for the position of a Marketer. I would like to kindly ask if you could provide me with your decision timeline.

Joining your team will be a big transition in my professional career. I wish to leverage my marketing skills, knowledge, and experience to help drive more sales for the company.

Please let me know if you need any more details about my application. I look forward to speaking with you and sharing my ideas on how to help you with your upcoming challenges.

Kind regards,

Mercy Ojo

<<email signature>>

<<LinkedIn profile>>

Credit: www.zety.com/blog

Template 3

Use this template to follow up with recruiters you met at events or career fairs if you would like to follow up on your interaction.

Outline:

• Subject line
• Introduction (name and who you are)
• Appreciation for the previous opportunity to interact with the recruiter.
• Indicate your interest in the job.
• State your qualifications, skills, and experience.
• Reference your CV/Resume
• Indicate that you’re open to providing further information
• Sign out (name and signature)

Example:

Subject line: Administrative Officer Job Opening.

My name is Chioma Nobis, I am a recent graduate of economics. We met yesterday at the Fasthire recruiting event. I want to thank you again for sharing your experience at Fasthire Corporation with me, and for providing me with information about the openings for graduate interns.

Hearing about the fast-paced unique characteristic culture made me excited to further explore opportunities with the team at Fasthire. I appreciate your time and advice.

I attached my resume for reference and a few of the projects I mentioned to you as well. Please let me know if there’s anything else you need on my end. I look forward to talking again soon.

Sincerely,

Chioma Nobis.

<<email signature>>

Recommended: "HOW TO WRITE A CV (CURRICULUM VITAE)"

Template 4

Post-informal Interview Follow-up Email template: You can utilise this template to follow up with an employer after an informal interview.

Note: Informal refers to discussions you have, in person or digitally, with the hiring manager or employer. It doesn’t have to be on business property.

Outline:

• Subject line
• Salutation. Include the interviewer’s first name
• Refer back to the interview
• Indicate that you’re still interested in the job
• Do a brief reminder of your skills
• Request for another meeting with the interviewer
• Politely state that you’re expecting feedback.
• Email signature.

Example:

Subject line: Sales Representative Job Check-Up

Hi Mr. Bill,                                                         

It has been 7 days since we last spoke about the sales representative job. At the time, you mentioned you were looking for a hard-working, organized salesperson.

I’m still very interested in working with your team at Nobel stores, and I would love to prove to you that I not only meet those qualifications but exceed them.

My specific characteristics are just a few of the qualities that define me. Perhaps we could meet again to chat more about how I can help your team achieve its objectives.

I understand if the position has already been filled, but I want to reiterate my enthusiasm for working with such an incredible group of people at Nobel stores.

If the role is no longer available, would you mind providing feedback on what I can improve upon in the future? And if you’re ever looking for any help, please don’t hesitate to reach out. Thank you for your time.

<<Signature>>

Tip: You don’t always have to include your full name to your mails if you have an email signature.

www.thefasthire.org

Recommended: What is email signature, and how to create an attractive email signature?

Template 5

Subject Line: Following up on the Social Media Manager application

Hi Ms. Jennifer,

I hope all is well. I know how busy you probably are, but I recently applied for the Social Media Manager position and wanted to check in on your decision timeline. I’m excited about the opportunity to join Honeybee events and help manage and grow your social media channels with the digital marketing team.

Please let me know if it would be helpful for me to provide any additional information as you move on to the next stage in the hiring process.

I look forward to hearing from you,

John.                                       

<<email signature>>

Source: www.themuse.com

Template 6

Subject: Following up on Front-End Developer application

Hi Sam,

I hope this week is going well for you. I know you’re busy, but I just applied for the Front-End Developer job. I would be very interested in the chance to work for Blue Green Ltd. and contribute to the development of your website’s functionality. I sincerely want to enquire about the hiring timetable you have for this position.

As you proceed to the next phase of the employment process, do let me know if there is anything further I can do to help.

I’m looking forward to speaking with you,           

Elena.

 Template 7

Dear John Dewey,

I recently submitted an application to work at Blu Hospital as a receptionist. Though I know you’re all very busy assessing applications, I wanted to check in to make sure it reached you and to enquire about any updates regarding the timeliness of your decision. I’m still quite thrilled about the job and would welcome the opportunity to speak with your team further about how my experience as a receptionist might benefit your business.

To make it easier for you to find, my application materials are attached. Kindly notify me if you require any other details. I’m excited to speak with you.

Best,

Mary.

Template 8

Dear Ms./Mr. [insert name]

I submitted a letter of application along with my resume earlier this month for the position of [insert position name]. To date, I have not heard back from your office. I would like to confirm receipt of my application and reiterate my interest in the job.

I am very interested in working at [insert company name] and believe my experience and skills would be beneficial to the company. In particular, my [x number of years] experience as a [insert role] would make me a good fit for this position.

Please let me know if you require any further information. I can be reached at [insert contact details]. I look forward to hearing from you.

Thank you for your consideration.

Best Regards,

[Insert name]

Now that we’ve explored eight templates, you should have a solid understanding of their structure and purpose. Let’s dive deeper into two more examples to further refine your understanding.

Template 9

Follow-up Email Template for Freshers after an interview without feedback: Use this template if you have waited for 1-2 weeks after an interview without getting any update/feedback from the hiring manager.

Hi, (Insert name)

I wanted to follow up to see if there have been any updates regarding the (JOB TITLE) position that I had interviewed for on (DATE). I’m still very interested based on what I heard in the interview and I’m excited to hear about the next steps, so any information you can share on your end would be great. Thanks.

(Name of sender)

 Template 10

Freshers Follow-up Email Template after an interview without feedback: Use this template if you didn’t send a “Thank You” note after your interview.

Hi, (Insert name)

Thank you for taking the time to interview me on (DATE), I enjoyed learning about the (JOB TITLE) position and wanted to follow up to see if any progress has been made in terms of a decision. The role sounds like a great opportunity based on what I’ve learned so far, and I’m looking forward to getting feedback when you have a chance. Thanks.

Best regards,

(Name of sender).

Level up your job search game with our curated collection of 10 effective follow-up email templates designed for you. Craft compelling messages that leave a lasting impression and boost your chances of landing your dream job.

How To Write A Follow-Up Email After An Interview

On www.blog.hotspot.com, Kristen Baker, a marketing manager, came up with a guide on how to compose a post-interview follow-up email. It goes thus:

1. Begin With A Strong Subject Line

Make your subject line impactful by referencing the specific position or topic from your previous conversation. This will help the recipient immediately understand the context of your email.

Example: “Following up on our [Date] interview for the [Position] role”

2. Write An Introduction

Personalize your greeting by using the recipient’s name. Avoid generic phrases like ‘To whom it may concern’ or ‘Dear sir/madam.’ Research the recipient’s name before writing your email to show that you’ve done your homework and are genuinely interested in the opportunity.

Example: “Hi [Name], I hope this email finds you well.”

3. Discuss Specific Points:

Recap relevant points from the interview to showcase your attentiveness and engagement. This demonstrates that you were actively listening and absorbing the information.

Example: “I was particularly interested in your discussion about [topic]. Your insights on [point] were especially valuable.”

4. Reasons Why You’re Qualified:

Tailor your response to highlight your most relevant skills and experiences. Connect them to the specific requirements outlined in the job description.

Example: “As you know, I have [number] years of experience in [field]. My skills in [skill 1] and [skill 2] align perfectly with the requirements for this role.”

5. Expression of Deeper Interest:

Express your continued interest in the role and emphasize how the interview has strengthened your enthusiasm for working at [Company Name].

Example: “After our meeting, I’m even more convinced that [Company Name] is the ideal place for me to contribute my skills and expertise.”

6. Gratitude:

Example: “Thank you again for taking the time to meet with me. I truly appreciate your consideration.”

7. Question:

Demonstrate your eagerness to move forward by asking if there’s anything else the interviewer requires. This shows your proactive nature and continued interest in the position.

Example: “Please let me know if there’s any additional information you’d like me to provide.”

8. Signature:

Don’t forget to include your contact details at the bottom of your email. List your full name, email address, and phone number to ensure the recipient can easily get in touch.

Example:

Best regards,

[Your Name] [Your Email] [Your Phone Number]

Do you need help in preparing for your upcoming interview? If yes then contact our professional interview coach to help you get started on your journey to ace your interview!

Job Application Status Follow-Up Email 

A job application status follow-up email has to do with an applicant, checking to know his fate after sending a job application.

For hiring managers, the process of assessing job applications and interviewing applicants is tedious. They could end up losing sight of some applicants or not even going through some applications at all. The smart thing for an applicant to do is to follow up on the job application to ensure that he is not being ignored.

Example of job application status follow-up email.

Dear Mr./Ms. [Recruiter or Hiring Manager],

Following up on the position of [position name], I’d like to inquire about the progress of your hiring decision and the status of my job application. I am very eager to work with your company.

Kindly let me know if there’s anything else I can forward along to make your hiring decision easier.

Thanks for your time, I look forward to getting feedback from you.

Sincerely,

(Your Name)

(email signature)

Inspired By: Richard Moy, The Daily Muse

Conclusion:

Remember to maintain a professional tone in your follow-up emails and respect the company’s boundaries. Tailor your message to show your interest and knowledge, and avoid excessive persistence. By following these tips, you can increase your chances of getting a positive response.

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Compiled by; Chisom Mbagwu