Regardless of your level of experience, submitting a poorly created Administrative Manager CV will make your job search difficult. So, take your time and craft a strong CV for the position you’re considering. Use this Administrative Manager CV sample to gain more insight on how to present yours.
Note: If you need any form of assistance with your CV/Resume, you can contact us today. An expert will review or revamp your resume and help you improve it to better capture the key things that will help you stand out.
Who Is An Administrative Manager?
An Administrative Manager is a professional who coordinates an organization’s administration system and general workflows. The Administrative Manager is also known as the Office Manager or Head Administrator.
What Are The Responsibilities Of An Administrative Manager?
- Assessing staff performance and providing coaching and guidance to ensure maximum efficiency.
- Ensuring the smooth and adequate flow of information within the company to facilitate other business operations.
- Organizing and supervising other office activities such as recycling, renovations, and event planning.
- Monitoring inventory of office supplies and purchasing new materials with attention to budgetary constraints.
- Overseeing facilities services, maintenance activities, and tradespersons (e.g. electricians).
- Recruiting and training personnel and allocating responsibilities and office space.
- Planning and coordinating administrative procedures and systems, and devising ways to streamline processes.
How To Tailor An Administrative Manager’s CV
What does it mean to tailor a resume/CV? In simple terms, I would say tailoring a resume is the processing or act of constructing your resume to meet industry standards. You use their terminologies, strategies, and so on to communicate your expertise for the job role.
As mentioned in the introduction above, regardless of your level of experience, submitting a subpar CV will deter you from getting the job or most likely not make a good impression on your employer. So how can you leverage creating a compelling resume that will increase your chances of getting hired? This is the goal of this section. Let’s see what it has in store for us.
To create a compelling resume, you should do the following
1. Research On Current Industry Trends
By carrying out thorough research on the industry, you will be able to know the current practices. Furthermore, you look at what others have done about their administrator manager’s resume and how best you can write yours. Also, find out what turns off employers easily and ensure to not repeat the same mistake when writing yours. Now that you have understood what researching current industry trends is, let’s move to the next thing to do to help you tailor your resume properly.
2. Choose A Good CV Template
A CV template is a document upon which you write about your work experience, core competencies/skills, education, etc; it helps you to unify your content. Choosing a good CV template is one of the best steps to take in crafting a compelling CV.
3. Choose A Professional Format
The format you use for an entry-level administrative manager resume is the
Functional Format
- Focus on skills.
- Best for first-time administrative managers who lack work experience.
- Good for people re-entering the workforce; starting in another industry.
Furthermore, for the format, keep it professional and ensure that it is easy to read. For this, we shall look at some of the following;
- Font Style: Choose a professional style that is easy to read, not one that will be difficult for employers to glance through. You can use any of these; Times New Roman, Calibri, or Arial.
- Font Size: The size you decide to use should not be too small that it becomes stressful to read the words or too large making it cover much space and increasing the pages of your resume. Ideally, between 10-12 can be used for the text and 14 for the headings.
- Colors: No matter how you love colors, try to reduce it to two or at most three on your resume.
4. Write Your Resume
Now that you know the basics, it is time for you to write your resume. However, in case you don’t know how to begin, don’t worry too much because the next two sections will provide you with expert information about that just get familiar with how to tailor your resume first. So, after writing, you move on to the next.
5. Proofread And Edit
When you are done writing your resume, you have to use an additional eye to examine it and correct all the spelling and grammar errors. To help you with this, you can also implore the services of a professional CV writer or another person. At the end of the day, make sure to not submit a CV with too many errors as that is a big turnoff for employers.
6. Review Resume
Once you’re done with the proofreading and editing phase, look over the CV you’ve finished. Check if it has all the information about you that is going to sell you out as the best candidate. When you finish this stage, it is now time to save the resume and start using it for job applications.
Things To Include In An Administrative Manager Resume
I promised you that I was going to help you with what you need to write an administrative manager CV effortlessly, despite not having enough work experience. Without much delay, here are the things you need to include in your resume as an administrative manager.
1. Contact Information
Including your contact information on your resume gives the employer a chance to reach you in case of further inquiries. Also, note that not all personal information is necessary to add to your resume, especially marital status, religion, age, height, etc. Here are the most important contact information every employer is concerned about in any CV
- Full Name: Your name as it appears on all your credentials should be written boldly on your resume. Moreover, using the same name on your professional social media platforms will do you good because nowadays, employers or recruiters go ahead to verify the social persona of prospective employees before hiring them. So, having a good social media presence can enhance your chances of getting hired.
- Phone Number: Use an active phone number.
- Professional Email Address: Ensure your full names appear on your email address and not pet names. Use a working email address.
- Official URL: Add the link to any official website of your own or from any professional platforms such as LinkedIn, Facebook, Medium, or GitHub, etc.
2. Profile Summary
A profile summary is an overview of the entire resume; it gives a good summary of all the sections contained in the resume. Moreso, it is important to write a compelling profile summary or personal statement so that it catches your employer’s attention faster and makes him convinced to hire you immediately or read further into your resume. There is a guide on how to write a befitting profile summary as you read further.
3. Professional Skills
Skills are important for an entry-level resume. It is the basis of your assessment. Here’s is an expert tip on how to make the most out of this skills section; instead of listing just soft skills or putting both soft and hard skills together, you can do your research on the most relevant skills required for the job and add it in separate sections instead of just one.
4. Work Experience
For your work experience, there is a better way to write it if you don’t have any work experience at all. You can write it as career experience where you include things such as volunteer experience, internships, and so on.
5. Education
The employer is also interested to know your academic background; what you have spent time doing in school and all that. Now if you have acquired a Bachelor’s degree, and nothing else after that, just leave out all others before the B.Sc. That is the standard practice.
6. Certificates/Awards
Add certificates, awards, and any other memberships you are part of. This goes on to demonstrate to the recruiter that you have passion or enthusiasm for the job role.
7. Internships & Training
As an administrative manager without work experience, don’t forget to mention the internship or training programs you have taken because this will add more spice to your resume.
8. Hobbies & Interests
Write the hobbies you have that are in line with the current industry practice. No matter how tempted you are don’t add irrelevant hobbies as that can reduce your chance of getting hired.
Finally, for this section on things to include in an administrative manager resume, remember to add only sections that will enhance your resume and avoid the ones that will hinder your chances. We started with research in the previous section and it was to explain the fact that careful thorough research is paramount. With good research on the company and job role you applied for, you will get acquainted with what the employer is most interested in and know how to include them in writing.
A Step-By-Step Guide On How To Write A Compelling Resume As An Administrative Manager
1. Write Contact Details
As said earlier, see to it that you don’t give unnecessary contact information about yourself so that you don’t end up turning the attention of your employer to someone else’s CV just because of a little mistake out of ignorance. So here is an example of how to write down your contact details in a resume.
WRONG
Mrs. Patricia Ngozi Okorowa
Date Of Birth: 17th – July – 2000
Age: 24 years
Marital Status: Married
Religion: Free Worshipper
The above details don’t show any iota of professionalism, and it definitely isn’t going to make a good impression on your employers. But see the right way to go about this below.
RIGHT
Okorowa, Patricia Ngozi
Phone Number: +234 8XX XXXX
Email Address: fullname@gmail.com
Location: (City, Country)
Official URL: (link to an official platform)
Fasthire Services
2. Mention Professional Skills
Mention the professional skills you possess that can set you apart from the rest applicants.
Soft Skills
- Communication
- Attention to details
- XXXXXXXXXXXXXX
- XXXXXXXXXXXXXX
Technical Skills
- Adept at using Microsoft Office Suite
- XXXXXXXXXXXXXX
- XXXXXXXXXXXXXX
- XXXXXXXXXXXXXX
Note: We have listed ten soft and technical skills that every recruiter wants to see in an administrative manager’s resume. You can look through it to use it in crafting yours.
3. Describe Work Experience
For your work experience, these are the details employers need from you. They are
- Title of the position
- Name of the organization
- Location of the organization
- Duration
- Activities you were involved in (3-6 bullet points)
Here is an example of how to write the work experience:
(Title of the position), (Name of the organization) || (Location of the organization) || (Duration)
- Managed XXXXXXXXXXX
- Oversaw XXXXXXXXXXX
- Developed XXXXXXXXX
- Maintained XXXXXXXXX
You can write the jobs you have done that relate to this administrative manager role. There is an example below, as you continue reading you will find out.
4. Write Academic Journey
The education section is for you to demonstrate your academic prowess. This is what you ought to mention here
- The degree you acquired
- Course of study
- Name of the institution
- Location of the institution
- Entry year – Graduation year
Additionally, these too are important to enhance your resume
- Grades
- Research Project
- Majors
- Minors
- Notable Achievements
Here is an example of how to write it
(Insert The degree you acquired/Course of study), Name of the institution || Location of the institution || Entry year – Graduation year
Fasthire Services
- Grades: 4.0 Magna Cum Laude
- Undergraduate Research Project: (insert title here)
- Achievements:
5. List Your Certifications & Awards
Talk about the certificates and awards you have acquired, and see how that plays out for you. Going the extra mile to get these demonstrates enthusiasm and passion for the field and industry. This is what is required
- The title of the certificates
- The organization that issued it
- The year it was issued
6. Other Sections To Include
You can also include other sections like the following which will help give more weight to your resume.
- Hobbies or Interests: In this section, you will list the things you can be involved in outside work or what you always invest your time in. To tailor a good resume, ensure all your hobbies or interests are in line with the job role and the company values.
- Language: If you applied for a job in a multinational company and you are bilingual or multilingual, it is advised you mention it to help you get a chance with your employer.
- Special Talents: Do you have any special talent related to the job? If you answered yes, then why not mention it here also?
7. Write A Compelling Profile Summary
A well-structured profile summary gives a detailed summary statement of every other section written on the resume. Despite being a good administrative manager, ensure all the information written down is representative of you because a piece of tiny wrong information can put your chances of getting hired in jeopady.
Top Soft Skills To Include In An Administrative Manager CV
Remember that the skill section is one of the most important sections that recruiters look out for especially in an entry-level resume. Therefore, it should be tailored properly and this is why we have this section to show the top soft skills that every administrative manager should include in their CV.
- Customer Service
- Communication
- Negotiation
- Organizational Skills
- Patience
- Leadership
- Critical Thinking
- Time Management
- Collaboration
- Attention To Detail
The Top Technical Skills To Include In An Administrative Manager CV
Here are some technical skills that employers would like to see on an administrative manager’s CV.
- Human Resources
- Project Management
- Data Entry
- Event Management
- Microsoft Office Suite
- Accounting
- Business Administration
- Budgeting
- Compliance
- Policy Development and Enforcement
A Text Format Of An Administrative Manager Resume
PAT UTOMI
Contact Information
Phone Number: +234 70000 00000
Email Address: name@gmail.com
Location: Delta State, Nigeria.
LinkedIn URL: www.linkedin.com/in/profile name
Executive Summary
Bilingual (English-French) solution-oriented manager with over 5 years of experience in administration. Skilled in process management, system auditing, operational analysis, data analysis, and case management. Trained to collaborate with multiple colleagues and departments to achieve organizational success and build stronger internal alliances.
Professional Skills
- Interpersonal Strengths
- Team Development and Management
- Strategic Planning and Execution
- Complaint and Problem Resolution
- Collaboration and Adaptability
- Cross-Cultural Understanding (Racial,
- Ethnic, Gender, Values, Perception and Work Ethics)
- Operations/Systems Management
- Reporting and Data Analysis
- System Evaluation and Auditing
- Performance Evaluation
- MS Office Suite (Word, Excel, PowerPoint)
- Intelligence Reporting and Systems Management
Work Experience
Administrative Manager, Cypril Heaven Schools Warri Delta State, Nigeria || 2009 – 2011
- Established weekly/monthly work priorities, to meet goals and strategic plans.
- Delegated work to office support staff, ensured deadlines were met, and procedures were followed.
- Oversaw and coordinated office procedures and reviews.
- Worked closely with parents; evaluated recommendations, and resolved complaints.
- Initiated worker’s monthly reviews and evaluations; which helped improve worker’s performance, and ability to meet deadlines.
- Planned and coordinated office services such as; accommodation, equipment, supplies, forms, parking, maintenance, and security services.
- Developed and maintained relationships, with parents from diverse ethno-religious backgrounds.
Manager, Topman Technologies Limited Asaba || Delta State, Nigeria 2006 – 2009
- Proffered innovation to business setup; motivating team members and opening floodgates to exponential sales, revenue growth, and customer retention.
- Led rapid expansion for regional sales of brand products, in the South-South Region.
- Took part in 20% business growth, in the first year before my departure.
- Expanded territories through personalized business relationships, customized mentoring, and streamlined operations.
- Oversaw the account of the brand.
- Designed and executed plans for trade shows, to generate high ROI.
Educational Background
- Master of Public Administration- Public Administration | University of Lagos- Lagos State, Nigeria | Entry year – Graduation Year
- Bachelor of Science- Sociology | University of Ilorin- Kwara state, Nigeria | Entry year – Graduation Year
Referees (if asked by employer)
- Referee 1 Name
- Portfolio
- Company Name
- Email/Phone Number
- Referee 2 Name
- Portfolio
- Company name
- Email/Phone Number
Best Administrative Manager Certificates To Get
The best certifications for an administrative manager are Certified Professional – Human Resource (IPMA-CP), Certified Management Accountant (CMA), and Certified Manager Certification (CM). Others include Project Management Professional (PMP), Certified Sales Professional, etc.
Free Administrative Manager CV Downloadable Word Document Sample
Click here to download a copy of the free Administrative Manager CV sample. Avoid copying it word for word to safeguard your future job prospects.
Conclusion: Administrative Manager CV Sample
In conclusion, be sure to not only tailor your resume but also learn how to send in professional job applications as well as other of our articles. This article, and other recommended ones in this post will surely help you get hired.
How We Can Help You With Your Resume
We are a career brand that renders career services such as CV/Resume writing, personal statement/statement of purpose writing, LinkedIn Optimisation, Interview Guide, and Career coaching. We want to ensure we help you to navigate the tides of the academics, and corporate world. Contact us today to get an outstanding resume!
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